Creating a new purchase invoice from a purchase order

Originally written by Luke Mavin. Published 30 April 2024 on the Motasoft VGM Help Centre.

To create a new purchase invoice from an existing purchase order in VGM, follow these steps:

*Note: This can also be completed for parts on the "Tyres" page

1. Navigate to Parts/Tyres > Parts.
2. Within the "Parts" section, locate and click on the "Purchase Orders" tab in the bottom window pane.
3. In the dropdown box located in the top-left corner of the bottom pane, choose the purchase order you wish to convert into an invoice. (1)
4. After selecting the purchase order, click on the "Add Stock" button. (2)
5. In the opened window, type the invoice number for your new purchase invoice into the search bar in the top left corner. (1) Select a date for your purchase invoice using the date picker. (2) Choose the supplier from the dropdown menu in the top-right corner. (3)
6. Record the stock items included on this purchase invoice in the lower half of the window and click save.