Creating and allocating a purchase credit

Originally written by Luke Mavin. Published 7 June 2024 on the Motasoft VGM Help Centre.

In VGM, you can generate purchase credits either from existing purchase invoices or create them from scratch. Here's how:

From a Purchase Invoice

1. Navigate to 'Financial' > 'Purchase Invoices'.
2. Select the purchase invoice you want to convert into a credit.
3. Click on the 'Create Credit' button.
4. This action will generate a credit for the full amount of the invoice.
5. You can find the newly created credit by going to 'Financial' > 'Purchase Credits'.

From Scratch

1. Go to 'Financial' > 'Purchase Credits'.
2. Click on the 'New' button on the top window pane.
3. Fill out the required details such as Date, Credit Number, and Supplier in the window that appears.
4. To add items to the purchase credit, select it on the top grid and click on "New" on the lower pane.

Whether you generate purchase credits from existing invoices or create them from scratch, VGM provides you with the flexibility to manage your financial transactions efficiently.

Allocate Purchase Credit to a Purchase Invoice

Once you have created the Purchase credit follow these steps to allocate it to a purchase invoice.

1. Go to Financial > Purchase Credits.
2. Right-click on the credit you have created and select Purchase Invoice Allocations.
3. In the Purchase Allocations window, click New.
4. Select the correct purchase invoice to which you wish to apply the credit.
   • The amount will automatically fill with the amount of the credit. (1) If the amount on the invoice is lower than the amount of the credit, it will automatically adjust to the invoice amount, leaving the rest of the credit to be allocated to another invoice. (2)
   (1)(2)
5. Click Allocate to apply the credit amount to the invoice.
   • If you have a remaining amount of credit, you can select another invoice to allocate the remaining amount.
6. Click Close when you have finished allocating the amounts.